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Play – Connect – Co-create a stronger back office

Play – Connect – Co-create a stronger back office

Play – Connect – Co-create a stronger GIZ Coutry Office Team

GIZ Country Office Vietnam

Duration: 2-day team development workshop June 2023

Context

Being the back bone of the GIZ Vietnam, the Country Office team plays an important role in ensuring all projects are well supported and aligned with the regulations of the organization. There was a strong need to for everyone to work together, come up with creative ideas to increase efficiency and innovation on the work process.

This 2-day Team Development Workshop aims to create space for stepping back (from the usual daily tasks) and stepping up (into deeper connection and innovation), to take a collective breath and unleash the team’s capacity to play and co-create.

Our role

The facilitators work closely with the team leaders of the Country Office to co-design a process that integrates creative play, time for deeper connection, and productive brainstorming for ideas to improve the workflow of the organization.

We weave team collaborative games, appreciative inquiry, visual facilitation and other hosting practices to create space for deep sense-making. Along the process, the Country Office members gradually step up to co-facilitate or initiate important topics to be discussed. Collective intelligence is harnessed by alternating serious play time and productive work sessions

Outcomes

  • Better clarity on bottlenecks of the process and the roles of each teams in that.
  • A list of ideas to prototype together when coming back from the workshop.
  • Better connection with other colleagues

Building a resilient and energized workplace – UNDP Vietnam

Building a resilient and energized workplace – UNDP Vietnam

Building a resilient and energized workplace

The United Nations Development Programme Viet Nam

Duration: 3-day retreat in 2020, 2022, and 2023

Context

The United Nations Development Programme has been playing a critical role in helping Vietnam to achieve the Sustainable Development Goals. Tackling immense challenges like inequality and climate change, their work is complex and demanding.

The office has around 100 people, and every year they only have one chance to come together at their annual retreats. This is the time to deepen connections as well as co-creating plans for a resilient and energized workplace.

Our role

We have designed and hosted three retreats for the UNDP, and every year the program was modified to meet that year’s focus. For example in 2020, their office was building the 5-year country vision, so the main outcomes were to get the team’s feedback and help them align with the plan. Then in 2022, after two years with the pandemic, the office needed to build resilience to face such unexpected and complex challenges.

With every year’s design, we maximize the participation of every member, making sure all voices are heard, and tapping into the collective wisdom of the whole team. We also invite members of the retreat committee to co-design and facilitate the sessions that they best understand.

Outcomes

After each retreat, the office feels recharged and has a concrete action plan to prototype for the coming year.

Reflection and Future Planning for Innovation

Reflection and Future Planning for Innovation

Reflection and Future Planning for Innovation

CSIRO – Australia 4 Innovation

Context

Aus4Innovation is a development assistance program that aims to strengthen Vietnam’s innovation system and help shape the country’s innovation agenda in science and technology. The program is managed by CSIRO—Australia’s National Science Agency.

After five years and $16.5 million dollars, the program is extended for double the amount of time and money. The A4I team needs a space to connect and celebrate their achievements, as well as create plans for the next phase of their work.

Location: Ha Long, Quảng Ninh

Duration: one-day workshop

Our role

Even though consists of only a dozen people, the A4I team is quite diverse; their members are based across three continents with backgrounds ranging from scientists to policy advisors. This will be the first time many of them meet face to face. Therefore DDL places extra emphasis on helping them build connections as a team. Activities like storytelling and collaboration games deepen the relationship as well as help them celebrate their achievement.

To help the group build the vision, we guide them through a 3D mapping process, where their complex project is physically represented as a sculpture. From there the team can see the knots and pain points in their collaboration, as well as finding creative pathways for the future.

Outcomes

The team has greater appreciation for the similarities and differences among themselves. They also identify key challenges to work on for the next phase on the program

Co-creating the path forward with team flow game

Co-creating the path forward with team flow game

Co-creating the path forward with team flow game

Client: Coach for Life

Context

Entering a new year with the task of reflecting and planning for a new cycle seems daunting for the team. So they decide to do something differently: experimenting with a process that invites more playfulness, creativity and collective wisdom.

Our role

We introduce Flow Game as a tool to reflect on their current situation with different perspectives, and open up possibilities by tapping into personal and collective intelligence. By putting the purpose of the organization in the center, each member learns to share their points of views with a lens of contributing to the whole.

Outcomes

By the end of the game, the team was more clear on their shared goal, but also on their personal intention and commitment toward that goal. They also come up with a list of actions to prioritize and a list of ideas and potentials visualized.